Signicat is a pan-European digital identity company that makes it easy and safe for organisations to know who they are interacting with online. Using our proprietary technology, we help companies and public organisations securely verify the identities of people and businesses, authenticate users, and enable compliant electronic document signing, so their customers can access services and complete online processes with confidence.

About the Role:

Do you enjoy creating welcoming, well-organized environments where people can do their best work? We are looking for an Office Coordinator to be the heart of our office operations and a key contributor to a positive, engaging company culture.

This role is central to our day-to-day office experience. You will ensure the office runs smoothly, looks great, and feels like a place people enjoy coming to - while partnering closely with People Business Partner and external vendors to support employees and business needs.

This is a part-time, site-based role, requiring regular presence in the office.

What you will do:

• Act as the main point of contact for office operations, including maintenance, supplies, equipment, mailing, and vendor coordination.

• Ensure the office environment is clean, functional, well-equipped, and comfortable for daily work.

• Collaborate with facility providers, service vendors, and the landlord to maintain high office standards and coordinate repairs when needed.

• Oversee ordering and inventory of office supplies, refreshments, and essential items.

• Lead the planning of team-building activities, social events, and initiatives that strengthen company culture.

• Partner closely with HR to support administrative processes and onboarding logistics.

• Manage the site’s office and social budget in a structured and responsible manner.

What we expect:

• Higher education in business administration, management, or a related field - or equivalent practical experience.

• 1 or 2 years of experience in office coordination, office management, or a similar support function.

• Fluency in Romanian and English, both written and spoken.

• Strong attention to detail and organizational skills.

• High level of ownership and accountability.

• Proactive and creative mindset, with the ability to suggest and implement improvements.

• Excellent time management skills, with the ability to prioritize and manage multiple tasks effectively.

Experience we consider as a plus:

• Experience working in a tech or international company.

• Budget ownership or vendor contract experience.

• Event planning or employee engagement experience.

• Familiarity with health & safety or office compliance topics.

What we offer:

• Bucharest: Modern workspace - our Bucharest office, located in the bustling city centre just a 2-minute walk from the historic old town. With two parking lots onsite and recreational areas, including a gaming console and a variety of board games, our office offers a dynamic and enjoyable work environment

• Tailored benefits package by location - we aim to empower our employees by offering customised benefits suited to each market

• Your tech, your way - choose the tech gear that aligns with your comfort and meets your preferences

• Work-life balance - enjoy extra paid days off annually, and we make sure to celebrate your work anniversaries to acknowledge the milestones you achieve

• Health & Wellness - we prioritise your physical and mental well-being by providing designated packs and access to the Headspace app

• Continuous growth - quarterly development talks, a dedicated time during working hours each week for training and development, access to Udemy courses, defined career paths, and internal mentorship opportunities

• Customised onboarding - we will prepare an Onboarding Plan to ensure an easy and smooth beginning

• Be part of an international team - the opportunity to work from any other Signicat office for 2 months per year and 3 weeks per year from any EU country

• Empowering feedback culture - by using employee engagement tools, we ensure that every voice is heard, empowering us to grow together

• Meet-ups - frequent office gatherings and biennial Kick-off event to bring every Signicat under one roof that you don’t want to miss

For further information about Signicat, please visit www.signicat.com